Position Summary:
As an Accounting Office Assistant, your main responsibility is to assist in the daily operations of the office and its various
departments. You will be responsible for communicating with staff, industry partners, and clients to relay important
information. Your duties will include overseeing the front desk, clerical tasks, maintaining file systems, and assisting with
accounts payable and accounts receivable.
Job Description/Expectations:
- Â Maintain work area to be clean, organized, and safe.
- Conduct oneself in a professional manner that represents a positive image of Maves Construction.
- Must attend work as established by employer without excessive absenteeism.
- Answer the telephone calls and emails from customers and clients and directing them to relevant staff.
- Assisting clients when they arrive for meetings.
- Assists with AR/AP/Payroll and miscellaneous bookkeeping.
- Assists with draw process.
- Assists with insurance audits.
- Assists reporting of Use Tax.
- Owns the maintenance of subcontractor insurance records.
- Assists with verifying all projects have contracts, deposits, and established estimates.
- Assists in the ordering, receiving, stocking, and distribution of office supplies.
- Assists with clerical duties such as photocopying, filing, and laminating.
- Owns making appliances manuals and job binders.
- Any other duties or tasks as assigned, based on business needs and the Office Manager’s request.
Knowledge / Skills / Expertise:
- Communication proficiency, organizational skills, mathematical skills, thoroughness, time management.
- Read, write, and communicate clearly in English, bilingual is a plus.
- Ability to carry out work or lead in absence of supervisor.
- Knowledge of computers and relevant software applications (QuickBooks, Outlook, Excel, Word, etc.).
- Positive attitude.
- Knowledge of customer service principles and practices.
- Good customer service skills.
- Knowledge of administrative and clerical procedures.
Environmental Conditions and Work Environment:
- Overtime or working long hours between breaks and/or meals and occasional weekend or evening work may
be expected. - While performing the duties of this job, the employee is not exposed to weather conditions prevalent at
the time. - The noise level in the work environment is low.
- May have to manage several projects at one time and may be interrupted frequently to meet the needs and
requests of clients and co-workers. - May find the environment to be busy, noisy and will need excellent organizational and time and stress
management skills to complete the required tasks.
Salary Range: starting at $15.00-$25.00 per hour depending on experience.
